Understanding Groups and Assignments

Expert Online Training allows you to assign different modules to different groups of staff. That way, new staff, returning staff, and senior staff can work on material that is customized to their educational needs (though you define these Staff Groups yourself any way you'd like).

• Staff Groups are categories used to divide your staff into logical groupings (New Staff, Returning Staff...).
• Assignments are bundles of modules (videos, quizzes, handouts, and other resources) that you customize.

When an Assignment (containing content) is issued to a Staff Group (containing Staff), those Staff will see that content in their Dashboard and will be ready to go!

Staff Groups

Example

• You may want to assign one set of videos to your first-year staff and a different set to returning staff. In this case you would create two Staff Groups: (1) "First-Year Staff" and (2) "Returning Staff" (you set the name yourself).
• Then you would create two different Assignments (and customize each for its respective group) and issue them to the appropriate Staff Group. Read about Assignments in the section below.
• You must add your Staff to these Staff Groups. The easiest way to do this is to have your staff register directly into these groups. Read about this process below.
• If you want to assign the same videos, quizzes and resources to all of your staff then you can create just one Staff Group (i.e., named All Staff) and get all your staff to register into this Staff Group.
• You are able to issue multiple Assignments to a single Staff Group, or issue one Assignment to multiple Staff Groups. The system is very flexible this way.

Assignments

You can customize each Assignment by selecting certain videos, quizzes and resources for staff to see. In the example above, you would create a separate assignment for the First-Year Staff group and the Returning Staff group, with different videos, quizzes and resources in each.



Example

• In the example above, you would select different videos, quizzes and resources for the different Assignments, and issue them to their appropriate Staff Group. This grants staff access to the assigned videos, quizzes and resources.
• In the first diagram at the top, Josie and Timmy belonged to the First-Year Staff group, so they would have access to the First-Year Staff assignment, and Mr. Smith and Ms. Thomson would have access to the other assignment.

Registering Staff into a Staff Group

You can use our Invitation Sender to send out an e-mail blast containing a unique registration hyperlink, so when recipients click the link and register, they will be automatically put into the appropriate Staff Group. When they log on, they can begin work on the Assignment you've issued to that Staff Group.

To use the Invitation Sender, go to:
- My Dashboard > Administration > Manage Staff Accounts > Invite Staff to Register